WHO WE ARE
We are Doist AB, a company offering digital workplace solutions for businesses. We have one office in Stockholm, Sweden, and one in Erode, India. Any correspondence to us can be addressed to:
Doist AB (also refered to as doplace ®)
Company reg. no 556986-7160
163 50 Spånga
Doplace is a Digital Workplace solution for businesses. It’ brings together Social Networking, Digital Assets, Business Apps & Systems and Productivity & Collaboration tools al in one place.
SECTION 1: WHY DO WE PROCESS PERSONAL DATA
When we offer our “Digital Workplace” service, our customers are data controllers that are responsible for any personal data processing involved in the provision of this service. We only process personal data on their behalf and upon their instructions. Please see our customer’s own privacy policies regarding the personal data processed by our customers.
Also, we continuously improve the functionality of the Digital Workplace service, and in this regard we are the personal data controller for the processing of personal data in relation to the improvement of our services.
Our purpose for processing the personal data is that it enables us to improve the Digital Workplace service, by adding data to our database.
The data that is collected and used to achieve this purpose is information about the IP-address from which you visited our customer’s website, and technical information that enables us to tell different visitors apart that are originating from the same IP-address (cookies). If you provide information yourself on our customer’s website, we may collect and store domain information about your employer therein, but not your name, in order to correlate the IP-address with your employer.
The legal ground for this is your consent to the processing, which you expressed at our customer’s website. You may at any time withdraw this consent, either at our customer’s website or by letting us know directly that you wish to do so.
HOW DO WE PROCESS THE PERSONAL DATA
We store personal data regarding cookies for twenty-four (24) months. When information regarding IP-address is collected by the tracking pixel it is read by our system and instantly deleted after it has been matched with our database of companies if a match is not found. Only IP-addresses belonging to registered companies are therefore stored by Doplace. If you are a sole proprietor, the IP-address is personal data and will be stored for a period of twelve (12) months.
Your rights according to the GDPR are the right to information about the processing (provided to you here, in this privacy statement); the right to access personal data relating to you; the right to have such data rectified, erased or restricted from processing; the right to object to our processing of personal data; as well as the right to not be subject to automatic decisions and the right to data portability. To exercise your rights please contact us via firstname.lastname@example.org and provide us with your IP-address and company name. If you want to know more about this, or have concerns about your rights, please do not hesitate to contact us.
If you consider that our processing of personal data infringes the General Data Protection Regulation (the GDPR), you always have a right to lodge a complaint with your local supervisory authority or the supervisory authority closest to us – Integritetsskyddsmyndigheten.
SECTION 2: HOW DOPLACE COLLECTS YOUR INFORMATION ON DOPLACE WEBSITES
COLLECTION OF INFORMATION
When you visit our Sites, we gather non-personally identifiable information such as your browser version, your operating system version, your IP address, cookie information, time stamps (time page accessed as well as time spent per web page), and clickstream information (for example, which pages you viewed and for how long). Doplace automatically receives and records such information on our server logs from your browser.
In certain sections of our Sites, Doplace may invite you to contact us to pose questions, request information, or complete a registration form. We may ask you to supply Personally Identifiable Information in order to register before allowing you to access certain parts of our Sites. We may also collect Personally Identifiable Information when you use certain Doplace services, through the use of our Sites, or when you enter promotions or contests offered by Doplace.
“Personally Identifiable Information” means any information that identifies you personally, including your name, e-mail address, password, login ID, and other contact information that you voluntarily submit to us.
COOKIES AND WEB BEACONS
We employ cookies on our Sites in order for our server to recognize a return visitor as a unique user. Cookies are small text files that your browser stores on your hard disk that allow us to remember you; cookies cannot access, read, or modify any other data on a computer. The cookies we place are readable only by us. All Web browsers offer the option to refuse any cookie. If you refuse Doplace cookies, you may need to re-enter certain information each time you visit our Sites and we may not be able to customize our Sites’ features according to your preferences. You may also delete cookies manually from your hard drive.
We also use the Doplace Platform on our Sites, which utilizes cookies and web beacons, such as invisible tracking pixels, to help us better serve you and to provide targeted advertising we place on third party websites. More information regarding our collection and use of information through the Doplace Platform is provided separately, below.
We do not sell or rent the personal information we collect from your use of our Sites to third parties for their marketing purposes. We may combine your information with information we collect from other companies (such as demographic data) to improve and personalize the services provided to you.
Your password is the key to your account. We recommend the use of unique numbers, letters, and special characters in combination and that you not disclose your Doplace password to anyone. If you do share your password or your personal information with others, remember that you are responsible for all actions taken in the name of your account. If you lose control of your password, you may lose substantial control over your personal information and may be subject to legally binding actions taken on your behalf. Therefore, if your password has been compromised for any reason, you should immediately notify us and change your password.
In order to protect yourself from third parties unlawfully seeking your personal information through email that appears to be from Doplace, you should never provide any personal information directly in response to an email you believe you have received from us. Rather, you should always close any such email, open your browser, log directly in to the Doplace Site and change, update, or modify any such personal information only using our Sites. In the event that you believe that you have received a request for personal information in an email message that is made to appear that it was sent by us, please inform us immediately at email@example.com.
SECTION 3: HOW DOPLACE COLLECTS INFORMATION ON THE DOPLACE PLATFORM
Use of the Doplace Platform on our clients’ websites is subject to those clients’ privacy policies, which govern our clients’ use of your information, including Personally Identifiable Information. Please consult with our clients’ privacy policies if you have questions about our clients’ use of the Doplace Platform or your information within their Site.
COLLECTION OF INFORMATION
OPTING OUT OF COOKIE-BASED ADVERTISING
We try hard to make our advertising more relevant to you, but if you would rather opt out of seeing personalized ads from Doplace and Doplace clients utilizing Doplace cookies, please contact firstname.lastname@example.org. If you opt out, you will still see ads from us and our clients, but they will not be tailored based on information that may have otherwise been associated with a Doplace cookie stored on your computer.
Please note that our opt-out requires that we be able to set an opt-out cookie in your browser.
Browser-based “Do Not Track”
Some browsers have incorporated “Do Not Track” (DNT) features. Because there is not yet a common understanding of how to interpret the DNT signal, we do not currently respond to browser DNT signals on our Sites or on third party sites that use the Doplace Platform.
SECTION 4: TERMS APPLICABLE TO BOTH DOPLACE WEBSITES AND THE DOPLACE PLATFORM
Use of information
Our primary purposes in collecting your information are to provide you with an efficient and customized experience and to deliver smarter advertising. You agree that we may use your information to:
Our disclosure of your information
We may disclose your information:
Without limiting the above, in an effort to respect your privacy we will not otherwise disclose your personal information except when we believe in good faith that the disclosure of information is necessary to prevent imminent physical harm or financial loss or to report suspected illegal activity.
Your information is stored on servers located on Ireland. We treat data as an asset that must be protected and use certain tools (including but not limited to encryption, passwords, and physical security) to protect your personal information against unauthorized access and disclosure. However, third parties may unlawfully intercept or access transmissions or private communications. Therefore, although we take reasonable steps to protect your privacy, we do not promise, and you should not expect, that your personal information or private communications will always remain private.
If you suspect a client of abusing our services, please contact us at email@example.com. All complaints are investigated, and you will receive a response on the action we will take to resolve the issue.
Doplace has aligned with recognized leaders in the digital and direct marketing industry and hopes to influence how practices are shaped in the future. Please contact us at firstname.lastname@example.org to learn more.